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Facilities Buyer

Job Description

We are partnering with a leading Aerospace & Defence business who are seeking a Facilities Buyer to join their team based in Middlesex.

The Facilities Buyer will be responsible for handling requisitions to ensure stable supply and timely availability of materials and services.


  • Deal with the administration and maintenance of the Facilities Requisition and Purchase Order processes, to ensure that all approved requests are processed, in a timely manner.
  • Act as central point of contact for SAP/Medius support to the wider FM Team.
  • Manage FM Team time and attendance.
  • Manage operational relationships with the supply chain.
  • Promote procurement processes and systems.
  • Produce weekly financial and invoicing reports.
  • Promptly handle requisitions to ensure stable supply and timely availability of materials and services
  • Assist the Facilities Maintenance Manager ensure customers receive an effective facilities management service from the business.
  • Liaise with Contractors and Service Partners, to clearly communicate and ensure compliance with all MBA procurement policies, guidelines and technical /contractual standards.
  • Procurement governance and working with site procurement teams to follow procurement processes.
  • Maintain blanket purchase orders for materials and services.
  • Participating in weekly Facilities Management Team progress review meetings.
  • Provide Administrative support to ensure the smooth running of the Facilities Department.
  • Ensure that all office paperwork is current and up to date and assist with the production and administration of all Departmental procedures.
  • Support Purchasing & Finance teams in resolution of supplier invoicing and payables issues
  • Supporting the Facilities Team in the compilation of ad-hoc reports.


  • 5+ Years’ experience working in a Facilities Supply Chain, Finance or Business Administration or related field
  • Facilities management, MRO purchasing or indirect procurement experience
  • Negotiation and supplier management experience
  • Excellent PC based skills, with experience in Word/Excel and Outlook
  • Excellent verbal and written communication skills
  • SAP Business Software Experience    
  • Ability to prioritise and manage workload in a complex, fast-paced environment.
  • Ability to assess and evaluate situations effectively.
  • Excellent time management and organisational skills.