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Art Operations and Project Manager

Job Details

  • Posted:25th September, 2024
  • Sector:Fine Art Shipping, Fine Art & Gallery
  • Location:United States
  • Job Ref:17804
  • Salary:Competitive Salary + Benefits Package + Relocation

At Alchemy, we are working with a luxury Utah-based resort who are looking to bring on  an Art Operations and Project Coordinator to their dynamic team. 

This is a fantastic opportunity for someone with a passion for art and design and the outdoors. 

Key Responsibilities:

  • Oversee and supervise the implementation, communications, design, and other aspects of the director’s calendar. 
  • Recognise hazards, priorities, and escalate problems appropriately. 
  • Oversee tasks and share information among team members to guarantee seamless operations. 
  • Work together with principal internal stakeholders on various teams. 
  • Establish procedures for the group to guarantee uniformity in project monitoring, filing, and outputs. 
  • Keep accurate records and paperwork for all active initiatives for reporting purposes.
  • Help with the organisation and implementation of art installations. 
  • Create and oversee tools such stakeholder engagement matrices, Gantt charts, and work breakdown structures. 
  • Uphold and oversee timelines for design, production, installation, and maintenance. Report on critical tasks and establish important benchmarks.
  • Give the team regular updates and status reports. 
  • Communicate with galleries and artist studios. 
  • Oversee the needs and schedules of visiting artists. 
  • Find and liaise with suitable vendors and contractors. 
  • Liaise with Maintenance and Mountain Operations, Development and Construction, and Risk management teams to handle issues.
  • Work together with the marketing division to coordinate creative projects. 
  • When required, represent the team and ensure seamless execution by attending or taking part in art team-related events. 
  • Monitor budgets to make sure projects stay within financial limits. 
  • Complete post-project assessments to document knowledge gained and guide subsequent initiatives.


Requirements:

  • Knowledge of project management principles and ideal procedures. 
  • Demonstrated expertise overseeing the creation and implementation of artistic design initiatives. 
  • Expertise in managing several vendors and stakeholders. 
  • Capacity to recognise and interact with stakeholders. 
  • A strong appreciation for art. 
  • Proficiency in Google Workspace or a related program is advantageous. 
  • Capacity to operate in a fast-paced environment. 
  • Having notable contacts in the art world, would be advantageous. 

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