Key Responsibilities:
- Organise and oversee the executive's calendar, arranging travel, meetings, and appointments.
- Draft and revise presentations, communications, letters, and other paperwork.
- Serve as the executive's point of contact with internal and external stakeholders.
- Plan and oversee meetings, including creating agendas, recording minutes, and seeing to it that action items are followed.
- Provide relevant background, onboarding, and training for departments about the documentation.
- Design, implement, and maintain an information management system in relation to key documents across creative departments (e.g., Master Art, Art Plans, Documentation).
- Manage and oversee multiple projects, making sure they are finished on schedule and on budget.
- Monitor project developments and provide the team with regular updates.
- Encourage cooperation and communication amongst project teams.
- Help with the writing of reports, presentations, and project proposals.
- Plan, coordinate, and oversee internal events and logistics for consultants, architects, artists, and other professionals.
- Create the ROS, schedule, work with the vendors as needed, create and distribute the schedule, and make sure the event upholds the resorts high standards.
- Manage internal communications and make sure information is successfully shared throughout the organisation.
- Develop and maintain strong relationships with clients, partners, and stakeholders.
- When required, represent the executive team in gatherings and meetings.
Qualifications:
- Experience within a coordinator or executive assistant role, ideally within the design, art and architecture industry.
- Time-management and organisational skills.
- Bachelor’s degree in Architecture, Business Administration, or a related field.
- Excellent communication skills, both written and spoken
- Knowledge of project management software and the Microsoft Office Suite
- Capacity to prioritise and multitask in a fast paced environment
- High standards of discretion and professionalism
- Strong interpersonal and teamwork abilities