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Executive Assistant - Luxury Industry

Job Details

  • Posted:25th June, 2024
  • Sector:Art Gallery, Fine Art & Gallery
  • Location:New York, United States
  • Job Ref:17544
  • Salary:Competitive

Alchemy have partnered with a contemporary gallery in New York who are looking for a strong Executive Assistant to join the business!
Within this role you will have the opportunity to work with a highly knowledgeable Gallerist within the industry! 

The ideal candidate will have previous experience coordinating international and domestic travel, as well as dealing with finance, invoicing and similar administration.


  • Arrange international and domestic travel (flights, hotels, ground transportation)
  • Process monthly expense reports and personal bills
  • Manage executive’s calendar and schedule meetings
  • Handle mail, errands, and file maintenance
  • Handle confidential matters discreetly and promptly
  • Recognise and interact with clients, press, and key contacts
  • Field and direct incoming calls
  • Assist with personal tasks and errands
  • Be available for urgent communication during off-hours


  • Minimum of 3 years of experience as an executive assistant
  • Proficient with Apple devices, Outlook, and Office 365
  • Excellent written and verbal communication skills
  • Organised, proactive, and detail-oriented with strong problem-solving skills
  • Resourceful self-starter with creative and strategic thinking
  • Strong interpersonal skills
  • Skilled in Adobe Suites, ArtLogic and QuickBooks a plus
  • Able to multitask, prioritise, and work under pressure both independently and with a team

If you have previous experience in a similar role, we encourage you to apply today!


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