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Operations & Shipping Coordinator

Job Details

  • Posted:3rd February, 2023
  • Sector:Fine Art & Gallery, Fine Art Shipping
  • Location:New York, New York, United States
  • Job Ref:15832
  • Salary:Competitive USD$ Salary Package
Alchemy is partnering with an international Fine Art Logistics company in search of an Operations & Shipping Coordinator to join their New York team. 

The successful candidate will be responsible for providing efficient customer service throughout the transportation of international, and domestic shipments, handling both import and exports.

Key Duties:
  • Oversee local transport/trucking operations including pre-calls with clients 
  • Supervise the Transport Team, and brief them daily on transport operations 
  • Ensure Transport Team have properly equipped vehicles 
  • Carry out vehicle checks, pre and post trip 
  • Log general vehicle maintenance and servicing 
  • Liaise with customers, other International branches, affiliates and agents and respond to their rates and service requests with accurate estimations
  • Coordinator day-to-day activities with inhouse, and 3rd party fine art handler venders 
  • Generate bills of lading, and vehicle routing sheets and provide this information to stakeholders 
  • Collect, file and distribute documentation where required 
  • Carry out pre-calls to contacts for local collections and deliveries to provide timing information 
  • Respond accurately to inquiries regarding the status of shipments throughout their transportation journey 

Qualifications & Experience:
  • Minimum 3 years experience in an Operations, or Shipping Coordination role within the Fine Art Logistics field
  • Minimum of 3 years working with Microsoft Office and other transportation field software programs 
  • Experience with Export and Import using major airlines, and air freight forwarders 
  • Great attention to detail 
  • Reliable, and collaborative team player
  • Ability to work independently, and as part of a team
  • Eye for analytics and problem solving

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