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Job Details

  • Posted:21st July, 2023
  • Sector:Fine Art & Gallery
  • Location:New York, United States
  • Job Ref:16653
  • Salary:Competitive Salary + Benefits Package

Our client a high-end New York based Gallery is looking for an experienced Registrar to join their team.


  • Organise all shipments of artwork globally, domestically, and internationally.
  • Assist with instructions on the suitable movement, crating and packing of works.
  • Condition checking of both outbound and inbound work and installed work at art fairs and exhibitions 
  • Manage and order display/presentation materials for the gallery
  • Coordinate exhibitions and movement of the owner’s private collection
  • Manage databases for all inventory of works, updating it with newly recorded dimensions of framed and unframed pieces
  • Coordinate with shippers, clients, vendors and staff for installation and shipment schedules.
  • Stay up to date on current import and export customs regulations, ensuring compliance at all times
  • Share status and conditions of works and movement timetables with staff
  • Verify that the gallery complies with specific contractual or installation criteria 
  • Oversee and update inventory database and carry out necessary audits and reports for the director
  • Aid with travel/courier arrangements for sold or loaned pieces
  • Obtain shipping quotes for projects, review received invoices in accordance to project budgets 
  • Organise all relevant paperwork for the storage and movement of work
  • Coordinate the framing and conservation of pieces with art handlers
  • Ensure that work is stored safely and securely in the storage facility in the gallery
  • Make and monitor budgets for projects
  • Supervise shippers and handlers at installations and deinstallations at art fairs and private viewings
  • Coordinate the storage of displays eg. plinths and crates off-site
  • Order and manage installation materials needed for art fairs


  • Experience in the Fine Art industry, including Galleries, Auction Houses and Fine Art Shipping Companies, required
  • Previous experience in a similar position
  • Full understanding of the Fine Art Shipping and Logistics process
  • Computer literacy, required
  • Degree educated, beneficial

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