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Accounts Payable Assistant

Job Description

Alchemy has an amazing opportunity for an experienced accounts payable professional to join a global shipping company in Heathrow as an Accounts Payable Assistant. The role will involve providing support for the advancement of the Accounts Payable team and aid in the daily administration of the purchase ledger.


  • Communicate with vendors to settle any outstanding debts or amounts.

  • Wire Transfer and BACS are used to prepare and handle weekly payments.

  • Ensure that every month-end and year-end procedure is completed.

  • Oversee the monthly processing and payment of 6,000 bills.

  • Control enquiries and urgent payment requests.

  • Fix frequent and complicated AP faults and issues.

  • Resolution of purchase to pay questions.

  • Accrual clearing and month-end reconciliation preparation.

  • Coordinate with suppliers, the warehouse, and other staff members to address issues across several locations.

  • Balance statements from suppliers.

  • In charge of archiving paperwork at the conclusion of the fiscal year.

  • Scan all submitted papers, code invoices, and enter them into the system.

  • Oversee the teams' transactional day-to-day operations in India and the UK.

  • Manage the workload of the back-office workers while supervising them.

  • Maintain communication with the banking team and management accounts team on all accounting deadlines.

  • Timely and correct delivery of the supplier payment cycle.

  • Creation of a month-end payment plan for both domestic and international agents.

  • Benefits of having experience working with outside FX agencies and treasury.

  • Managing cash flow and creating a cash docket.

  • Working on port upload files and CASS files.

  • Unallocated payment and credit clearing.

  • Bank rebalancing.

  • Collaborating with back office to ensure prompt posting and reconciliation of all invoices.

  • Organising and organising the mailbox for bills and statements.

  • Working with the operations and billing departments to resolve the outstanding bills.

  • Make suggestions for modifications to office rules and procedures and monitor adherence to business policies.

  • Create reporting systems for internal KPIs and corporate metrics.


  • Prior experience working in the freight forwarding sector is essential, professionals from the FMCG/logistics industries will be considered.

  • Knowledge of the Cargowise system or other intricate operational accounting systems is crucial.

  • Paying close attention to detail, being precise under pressure, and meeting deadlines.

  • Excellent interpersonal skills; able to build connections with other departments.

  • The capacity to handle several tasks, find solutions, and accept ownership of outcomes.

  • Proficient excel abilities.

  • Previous treasury experience is desirable.