The successful candidate will be responsible for processing supplier invoices, coordinating payments across multiple currencies, reconciling supplier accounts and supporting month-end activities. This role requires strong attention to detail, effective communication skills and the ability to manage competing priorities while maintaining accurate financial records.
Working collaboratively with internal teams and external suppliers, you will play an important role in ensuring the timely and accurate processing of financial transactions.
Salary: $25–$26/Hour
Working Hours: 8:00 AM to 5:00 PM Monday-Friday
For onboarding, the role will be fully in-office during the first month (5 days per week), 4 days per week in the second month, and 3 days per week in the third month. After the initial three-month period, the position will transition to a hybrid schedule of 2 days per week in the office.
Key Responsibilities:
Accounts Payable and Transaction Processing
- Process supplier invoices, checking data accuracy and uploading invoices into the relevant accounting systems.
- Submit invoices for internal approval and ensure payments are processed within agreed timeframes.
- Manage urgent supplier payments as required.
- Prepare weekly and monthly payment runs for multiple offices, working across various currencies.
- Maintain accurate accounts payable ledgers, record supplier payments and issue remittance advice.
- Investigate and resolve invoice discrepancies, outstanding balances and payment queries.
- Respond to supplier enquiries promptly and professionally.
- Investigate overdue invoices and identify the reasons for delayed payments.
- Ensure all supplier payments are correctly allocated within the accounting system.
Reconciliations and Month-End Support
- Assist with month-end accounts payable close activities and monthly ledger reviews.
- Support monthly bank reconciliations.
- Assist with the processing of employee expenses.
- Process insurance claim payments where required.
- Prepare supporting financial documentation for audit purposes.
- Maintain accurate and up-to-date financial records for service partners across the Americas.
Compliance and Data Management
- Maintain the accuracy and integrity of supplier and financial data.
- Follow internal policies, information security procedures and relevant data protection requirements.
- Handle confidential company, client and supplier information appropriately.
- Support compliance with applicable security standards and ensure financial information is managed securely.
- Contribute to process improvements and undertake additional finance-related projects as required.
Skills and Experience:
- Previous experience in an accounts payable or transactional finance role.
- A relevant associate degree or equivalent education is desirable, although practical experience will also be considered.
- Good understanding of general accounting procedures and accounts payable processes.
- Experience using accounting software; knowledge of Sage X3 would be advantageous.
- Familiarity with processing payments and invoices in multiple currencies.
- Strong Microsoft Excel and Microsoft Office skills.
- Excellent attention to detail, accuracy and data management skills.
- Strong organisational skills, with the ability to prioritise workloads and meet deadlines.
- Confident communication skills and the ability to build effective working relationships with suppliers and internal stakeholders.
- A proactive, self-motivated approach, with the ability to work independently and collaboratively.
- A flexible, solutions-focused attitude and willingness to learn new systems and processes.
- The ability to handle confidential information with discretion.