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Gallery Services Coordinator

Job Description

We are working with an International Art Transport and Storage company based in London.

The ideal candidate would have previous Fine Art Storage, Shipping and Client Management.


  • Independently identify the needs of each individual client
  • Using internal inhouse systems to track all required services, whilst liaising with both the client and the service departments to ensure tasks are completed to a high-quality standard
  • Manage the delivery schedule and any changes ensuring all parties are kept up to date
  • Simultaneously manage a variety of files and external suppliers
  • Administrative tasks such as providing reports on activity when requested
  • Ensuring company policies are always adhered to 
  • Occasionally visit clients to develop relationships and review client satisfaction

Experience and Skills:

  • Previous experience or experience in a logistics position
  • Have exceptional knowledge of UK transport routes, including road, air, and sea
  • Previous experience in managing projects, the end-to-end delivery of services
  • Show confidence with stakeholder’s management of client relationships
  • Ability to show good attention to detail, work to tight deadlines and prioritising workload
  • Show the ability to maintain clean and concise records, filing and monitoring systems
  • Excellent computer literacy and experience with both Microsoft Office and Enterprise Resource Planning software (ERP) and have excellent numerical and analytical skills
  • Anticipate and troubleshoot any problems that may occur
  • Exceptional communication skills with internal and external staff
  • Work alongside colleagues, customers, and suppliers to resolve any security issues and escalate further when necessary