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Office Manager (Operations and Logistics)

Job Description

We are currently partnering with an established Art Organisation in Central London, who are looking for an Office Manager, who will oversee the Gallery Operations and Shipping.

The main responsibilities include:

  • Act as the first point of contact for the business, with clients and external providers.
  • Manage the operations relating to the Gallery, overseeing exhibitions and events.
  • Oversee all operations relating to the building maintenance, safety of artworks and insurance.
  • Ensure the highest up-keep of the Gallery floor and condition reporting of artworks.
  • Managed UK and international logistics for the organisation, as well as the relevant documentation.
  • Liaise with external service providers and art logistics companies, arranging shipments both nationally and internationally.
  • Oversee all administration relating to Bonded Warehousing and Temporary Admissions.
  • Prepare HMRC audits relating to all relevant Import/Export documentation and customs.
  • Other Operational and Logistical administration when required.

Previous experience required:

  • Excellent office management skills and ability to support business Directors.
  • Previous experience coordinating international shipments is required for this position.
  • Knowledge of Import and Export procedures, licences, and customs regulations. Specific knowledge of Bonded Warehousing and Temporary Admissions is crucial to this role.
  • Previous experience liaising with external providers and monitoring business maintenance.
  • Strong administration skills and the ability to balance tasks.