Key Responsibilities:
- Coordinate art and design projects from beginning to completion.
- Liaise with artists, designers, auction houses, clients, couriers to coordinate shipments and installations.
- Prepare estimates and quotations for clients and work closely with accounts on invoicing and billing.
- Manage communication between internal and external teams.
- Organise transactions, track shipments and proactively resolve any issues that arise throughout the process.
- Coordinate domestic and international shipments, deliveries and installations.
- Prepare and maintain accurate project documentation, reports and job status updates.
- Ensure projects are delivered in line with agreed specifications, timelines and operational procedures.
- Manage the day-to-day administration associated with each project.
- Build and maintain strong working relationships with external vendors, contractors and logistics partners.
Requirements:
- 2–3+ years' experience in a creative environment.
- Strong organisational and time-management skills, with excellent attention to detail.
- Experience managing multiple projects and deadlines.
- Excellent communication and interpersonal skills, with confidence liaising with clients and external partners.
- Previous experience with domestic and/or international shipping, import/export procedures.
- Proactive approach to resolving issues.
- Ability to work independently while collaborating effectively within a wider team.